Meeting Minutes
Recap of Faith, Hope, and Love Foundation Minutes
Faith Hope And Love Foundation
Board Meeting
January 21, 2007
Minutes
Jessica Dutille opened the meeting 6:05 pm
Laura Brusseau- gave first year of foundation in review
Laura and Jessica discussed Liz Page’s role as Director
Laura spoke about 501 c 3 application
Brian McCormack- designed logo, made stationary and business cards
Jessica and spoke about diversity on the board
Read By-laws
Laura Brusseau made the motion to accept the By-Laws. Rob Orf seconded the motion. All were in favor
Jessica Dutille covered roles of board members- decision making role, fundraising role and meetings. Board members are not expected to
Discussed new raffle fundraiser
Laura went over her idea about a skateboarding fundraiser. She is thinking about renting a place to hold the event. Participants will enter for a certain fee to enter and to get a t-shirt.
Megean Adley mentioned that Lebanon has a skateboarding park. Meagan will speak to Lebanon Recreation Department.
The board discussed the black tie affair
Date: last three weekends in April.
Black Tie Location:
-Laconia Country Club- Laura
-Common Man Inn- Jessica
-Country Cow- Jessica
-Mills Falls- Whitney
-Church Landing- Whitney
-Margate- Laura
-Bea Maes- Laura
Rob Orf and Meagan Adley will write donation letters for the florist and the event locations for the black tie.
Entertainment: Laura has one singer that has committed to coming. During dinner have a singer and a pianist and a DJ after dinner.
Danielle Griffin would action off some of her artwork- for a cut of the profit.
Discussed price of dinner-
Whitney Mackay suggested that possibly we would have a black or white attire.
By the next board meeting we hope to have a date chosen for the black tie dinner, as well as a location.
Laura suggested that we ask Liz to put together a fundraiser for Valentine’s Day at Plymouth State University.
Whitney suggested a carnation fundraiser for Valentine’s Day.
Fundraiser Ideas:
One night at a restaurant for some portion of the profits.
Karokee Nights, open mic night, fashion shows
Bowling night, perhaps at Fun Spot
Send letters requesting baby pictures along with fee at a school or club and put together a slide show.
Collection boxes or jars in businesses
Sell refreshments at PSU- field hockey and or swimming.
Design a The Faith, Hope And Love Foundation T-Shirt
Send a letter to George Steinbrener, who gives out billions to charities.
Next meeting we would like to discuss big fundraisers throughout the year.
After meeting the board members presented the winning plaque to Plymouth House of Pizza, for the pizza challenge.
Laura Brusseau adjourned the meeting at 7:37pm
The Faith, Hope and Love Foundation
Board Meeting
March 6, 2007
Meredith, NH
Laura called the meeting to order at 7:11 pm.
Introduced Ryan O'Donnell to the group!
President's Report - Jess
DJ for benefit: ADAPT Inc. It will be 2 kids with a supervisor; Sean O'Brien is head of this program. Discussed and agreed that we will give them dinner for their time DJ-ing.
Jewelry from Rhea (Joan Rivers @ QVC NY) was delivered to Jess' home
Favors for benefit: she will be working on them with Meg. Meg's mom does Party Lite Candle parties and is donating white votive candles for favors. These will be wrapped in red to match theme.
Prom Event: Cleaned out room at Pemi Youth Center to host event. Got everything in order and put up lights. Did some advertising for event—papers, churches and put together flyers
Laura
Advertising for benefit—ad in Citizen
March 26th - meeting for PSU volunteers
Got red and white balloons donated for benefit
Contacted friend Claude—he has a band possible entertainment—not for benefit, but maybe another event?
Hart's - went and checked out room with Whitney and paid down-payment for benefit $400.00
Seating chart - sectioned off groups of people
Taxes for FHL - will be done Thursday night, March 8th, pay taxes on what we have made so far.
501 C 3 - not certified just yet, need to fix a few things and get the paperwork back out
Winnisquam Trade School - doing the flower arrangements for the benefit—will be $150 for flowers
Met with NH Charitable—took some notes down in regards to our foundation and how we can raise $$--over 7000 non-profits in NH—we need to talk with people with work with kids, because we are for kids, most effective way of raising money will be by word of mouth—friends and family
Secretary's Report
Approved last meetings minutes (Jess did last meeting) Whitney took over this meeting.
Treasurer's Report
To date we have $860 in our account
Whitney nominated Seth Richards as Treasurer. All were in favor and he accepted.
He will go with Laura to get the foundation's taxes done on March 8th
$90 donation from President Steen of PSU
$25 donation from Pam Beckford
Expenses: paycheck to Liz, supplies for invitations (paper, envelopes, labels), stamps and down-payment to Hart's.
Executive Director's Report
Contacted Nancy Conklin at PSU
Made 2 donation jars
Contacted Uno's for fundraising event on March 29th
-will be given coupons which we will make copies of and give out
-lasts all day
-must present coupon
-can be take-out as well
Will have next meeting @ Uno's on the 29th
Benefit Dinner added on website
Contacted people that put together Soul Fest, haven't heard back yet
March of Dimes
-good PR
-need dates..on a Sunday?
Board of Directors Report - everyone went through what they have done since last meeting. See President's Report for Laura and Jess' and Executive Director's Report for Liz's. Laura also contacted Diane Jeffrey from Silver Cultural Arts Center, as Diane offered to partner with us and have a program so that kids will be able to attend shows at the theater. Laura and Jess will be meeting with her on March 16th. Seth got us a space to use for meetings at his office. This was Ryan's first meeting. Meg got a book donated and signed by one of her professors to be raffled off at Benefit. Whitney: (list brought to meeting)
Donation letters: sent to 20 local businesses/restaurants, Cranmore Mountain Resort (Beth) and Rhea—jewelry donation
-rec'd donations from: Storyland, Santa's Village, Mill Falls, Silver Cultural Arts Center. Also, donation from Jill Gilbert—she sells Lia Sophia Jewelry—she donated a gold necklace, earrings and bracelet
Raffles: I have bought red/white Hawaiian print paper and will be covering coffee cans which we can use for the tickets—I will also do write-ups for each prize
Prom Dresses: Put together a fun flyer for the event. Will create an insert as well to list the sizes, colors and # of dresses we have. I have about 12 right now and need to schedule pick-ups for 4 or 5 more.
Donation Letter to the Lodge (Dad)
Hats—Any Design Monogram Embroidery, Inc. They have already been contacted and they will do the hats for us. My Dad will be donating 50 hats!!!
Contact with Adrienne Maria Vrettos, Pam's cousin
Skateboarding Contest—found a cool website—concretedisciples.com They list all the skate parks in each state—this will be a good place to start our search!!
The Bridal Suite—Salem, NH. This bridal shop is closing down in June. My friend Pam let the woman know that we are doing the prom dress event, so I emailed her to see if we could get dresses donated for next year, when she cleans out her inventory.
Other Business
On March 24th, the night of our benefit, Jess has to attend another event for Main Street Plymouth as well. She will be leaving our dinner early to attend the one for Pemi Youth Center
Liz will unfortunately not be able to attend out benefit dinner.
Whitney suggested a newsletter after benefit to keep all of our supporters in the know in regards to the foundation.
Fundraising
-Skateboarding Contest - Laura contacted Rye Air Field. We cannot hold our event there, yet we can set up a table and promote the foundation and sell FHL stuff—hats, tees.
-Hair Salon event—Locks for Love
-Ryan suggested a Golf Tournament to be held at a course in Lebanon, NH. He will get working on that to be held either this coming summer or fall.
-Patrick's, Papa Gino's
-Dunk Tank (Jess has access to one)
-Soul Fest
-Crispy Creme
Ryan also mentioned that parent's in his class own their own business and work with mosaic and stained glass. Vases for benefit?
Prom Dresses
-Letters to Guidance Depts. at local high schools
-Include insert so it is known the sizes of the dresses and how many
-Refreshments—Key Club (Laconia High School)
Plan speaking events: put together letter in August and send out to schools, presidents of clubs, create a “leadership council.” Plan a day long event at the beginning of the school year for clubs to come and see what we are about.
PSU Volunteers meeting on March 26th: maybe try and put together committees for foundation, get ideas from volunteers
Raffle Tickets - all agreed on price of $1 each.
For next meeting everyone will do the following:
Laura: program for benefit, talk to Bryan about hat design, contact Dan Carter and confirm for March 24th
Jess: Contact DJ and confirm for March 24th, get favors done, provide Whitney with book and ticket information for raffle
Ryan: Contact parent's in his class for vases, work on Golf Tourney
Seth: website—look into have our own domain and also each having an email address for the foundation
Liz: meet with Jess and Laura for to-do list on March 26th
Whitney: place cards for benefit, collect more dresses, send letter to Rhea to let her know total # of necklaces sent for donation
Laura adjourned this meeting at 8:17 pm
The Faith, Hope and Love Foundation
Board Meeting Minutes
Thursday, March 29th
Laconia, NH
Laura called the meeting to order at 8:14 pm
President's Report—Laura
Benefit—picked up centerpieces from Winnisquam and balloons from Laconia party store
PSU Volunteers Meeting
Keno
Met with financial advisor—had one hour free—got some good advice in regards to budget and staffing the foundation
Got taxes done with Seth—all went well
WE ARE 501C3 CERTIFIED!!! AS OF MARCH 21st!
Called Ms. NH's agent again…possible appearance?
Secretary's Report
Went over last meetings minutes
Approved
Treasurer's Report
Seth gave a run down of what we should have netted from benefit—should have been around $1500
Board Member's Report
Jess: On March 10th Laura and I spoke to the PSU class of 2007, which went very well.
On March 16th I met with Diane Jeffrey, the Director of Plymouth State Silver Center. She gave me a bag of gifts to raffle off at the benefit dinner and also left many events catalogs. She offered to partner with us in the future and would love to have us bring kids to future shows.
Picked up candles for benefit dinner and turned them into favors with my mother.
Stayed in close contact with the DJ's to ensure their arrival at the event.
Sent out thank you letters to Joe Long, Alumni Director for the invitation to speak to the PSU class of 2007 and also to Diane Jeffrey, Director of PSU Silver Center.
Made a general information flyer to pass out at the Plymouth Volunteers meeting with Laura on March 26th.
Advertised for prom dress event.
Cancelled the UNO's fundraiser and spoke to them about the possibility of rescheduling in the future.
Seth: Attended meeting with Accountant
Began organizing FH&L finances
Researched internet hosting plans and suitable domain names
Performed preliminary P&L report for the Hart's Benefit
Created receipt and expense sheets for board members
Whit: Took home necklaces from Rhea @ QVC. Counted them and provided the documentation to her to let her know how many units we rec'd.
Collected more prom dresses
Raffles: did the write-ups for each prize, got coffee cans from mom
Wrote out place cards (most of them)
Rec'd another donation from Jill Gilbert to raffle off—BIG TIME THANK YOU TO HER!!
Put together donation letter with article from Plymouth Mag for my dad to present to his lodge—since we are not cert. yet, I am having him wait till we are to bring it to the meeting and ask for donation
Got prom flyers together, printed off for meeting
Started tally of how many dresses we have and what sizes
Started a binder to keep track of all of our events, who donated, who attended…etc. so we will know who to contact for future events, for thank you's and to keep track of what we have accomplished.
Put together a small packet for Rhea to send her- favor/program from benefit and also prom flyer…to show her what we have been/are doing
New Business
WELCOME to our new board member Meg!—all approved
Website: cheapest found $84 a year—faithhopeandlovefoundation.org is available!!
Motion to have Seth use funds and create new domain
All approved
Soul Fest--$800 for 4 days, can be free if we have 25 volunteers per day. Its August 1-4th (W-Sat.)
Business Cards—printed by Bryan McCormick
Meeting Schedule—we all need to agree on times we meet to avoid any craziness. Agreed for next meeting to be on April 29th after prom event at Jess' home. After that we will try and keep our meetings on a Sunday…we are going to shoot for last Sunday of each month
Benefit Recap—“dream come true”—one change—cheese and crackers—bad location-no one knew they were even there
Emily Sylvester—Enterprise Rental Cars—grant from Enterprise, Jess said she would prepare necessary paperwork
Jess prepared thank you letter to send out to our guests and supporters from Benefit—all approved
Laconia Savings Bank—send donation letter to Pete Giordino III
For next meeting:
Meg—distribute flyers around PSC campus
Seth—sort through finances, website
Whit—prom letters—mail out, thank you's, donation letter to Laconia Savings Bank
Laura—thank you's, press release
Laura called meeting to a close at 10:12 pm.